Trainee Corporate officer

Luxembourg
130 days ago

Description

Position summary
As a Trainee Corporate Officer you will support the corporate‑governance and legal‑administration team that services Luxembourg holding companies, PE/RE fund SPVs and securitisation vehicles. Over a structured 12‑ to 18‑month learning path you will master the practicalities of company law, CSSF and RCS filings, board‑meeting logistics and KYC/AML upkeep—preparing you for promotion to Junior Corporate Officer.
Why join us?
  • Front‑row view of international deals & structures in Europe’s leading fund domicile.
  • Expert mentorship from seasoned corporate‑governance professionals and former Big Law associates.
  • Clear career progression from Trainee to Junior, Senior and eventually Manager/Director level.
  • Truly international environment—work with clients, advisers and colleagues from more than 40 countries while developing in‑demand governance skills.


Requirements

  • Bachelor’s degree in Law, Business Administration, Economics or similar; master students considered for an apprenticeship contract.
  • Genuine interest in company law, governance and funds.
  • Proficient MS Office skills; ability to draft clear, error‑free documents.
  • Languages: fluent English plus good French or German; Luxembourgish an asset.
  • Organised, detail‑oriented, keen to learn, and comfortable dealing with deadlines.
  • EU citizenship or valid Luxembourg trainee/work permit.

Bonuses

  • Salary: competitive trainee package with annual performance bonus.
  • Study support: paid leave and fees for ILA “Governance Officer” modules, STEP or ICSA/CGI courses.
  • Hybrid work: up to two remote days per week after probation.
  • Meal vouchers: €8.40 per working day.
  • Well‑being: private health‑insurance top‑up, sport subsidy, free nationwide public transport.

Benefits

  • Learning & development roadmap
    1. Weeks 1–4: introduction to Luxembourg company law, AML/KYC basics, RCS portal training.
    2. Months 2–6: prepare simple board minutes, update registers, file annual accounts under supervision.
    3. Months 6–12: lead incorporation and share‑capital amendments for a low‑risk SOPARFI; run KYC refresh for a portfolio.
    4. Months 12–18: coordinate all corporate duties for a small group of PE/RE entities; attend notary signing; begin ILA or STEP certification.

Responsibilities

Statutory filingsDraft and file incorporation, share‑capital changes, annual accounts, mandates and other documents with the Registre de Commerce et des Sociétés (RCS) and LBR.RCS/LBR portals, eCDF
Board & shareholder meetingsPrepare agendas, convening notices, resolutions and minutes; arrange notarisation where required.Word templates, DocuSign, Notary portals
Corporate registersMaintain share, director and UBO registers; update Beneficial‑Owner Register (RBE).Entity‑management software (e.g. Diligent, Viewpoint)
KYC / AML complianceCollect and review client identification documents; perform screening checks; monitor expiry dates.World‑Check, Dow Jones, internal KYC tool
Document managementOrganise physical and electronic minute books, contracts and legal opinions; ensure version control.SharePoint / Teams
Regulatory reportingAssist with CSSF, BCL and FATCA/CRS notifications in cooperation with accounting/tax teams.CSSF eDesk, BCL OneGate
Client interactionDraft routine correspondence, respond to information requests, and attend calls with international clients and advisers.Outlook, Teams, Zoom
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